Furniture Quotation Format: Send a Clear Quote on WhatsApp

A furniture quotation format helps a WhatsApp buyer see exactly what is included, what they will pay, and how to confirm the order. Consider this fictional example: Meenakshi, who runs a showroom in Coimbatore, messages a buyer, “Dining set: ₹86,000.” The buyer immediately asks whether that example price includes delivery, installation, and tax.

A useful furniture quotation format turns that short price message into an offer the buyer can review. Put your showroom and buyer details, quotation number, and date at the top. For each item, state the quantity, dimensions, materials, finish, unit price, and line total. Then show delivery, installation, optional extras, applicable tax presentation, and the final amount payable. Add a payment schedule, estimated delivery window, validity date, exclusions, and a specific way to accept. If measurements or selections are not final, label the document a preliminary estimate and identify what could change. Send a brief WhatsApp introduction with a readable PDF or a complete, well-structured message; check that its total and terms match the quotation. For a real sale, confirm the applicable tax treatment and your current business requirements before sending. The buyer should be able to approve a defined product and price, not guess what a chat message meant.

What should a furniture quotation format include?

Use the same order of information each time: seller and buyer details; quote number and date; itemised specifications and prices; additional charges; tax presentation and final total; then payment, delivery, installation, validity, exclusions, and acceptance terms. These are also the kinds of product and project details outlined in the FurniQuote guide to furniture quotations.

Write specifications someone can check later. “Dining table” leaves room for confusion; dimensions, material, finish, quantity, and selected accessories make the offer clearer. If the buyer is choosing between finishes, price each option separately.

How do you write a furniture quote for WhatsApp?

Copy the template below, replace every placeholder, and remove fields that do not apply. For a multi-item order, repeat the item section and check that every line total is included in the subtotal. Keep the same quotation number in your message, attachment, and showroom record.

Copy-ready furniture quotation template:

[SHOWROOM NAME] | [CONTACT DETAILS]Quotation: [NUMBER] | Date: [DATE]Prepared for: [BUYER NAME]Delivery location: [ADDRESS OR AREA]Item: [PRODUCT AND MODEL OR DESIGN]Quantity: [NUMBER]Dimensions: [L × W × H, WITH UNIT]Material, finish, colour, and included accessories: [DETAILS]Unit price: ₹[AMOUNT]Line total: ₹[AMOUNT]Subtotal: ₹[AMOUNT]Optional extras selected: [DETAILS AND AMOUNT, OR NONE]Delivery: ₹[AMOUNT] / Included / To be confirmedInstallation: ₹[AMOUNT] / Included / To be confirmedApplicable tax: [STATE WHETHER PRICES INCLUDE TAX; SHOW AMOUNT WHERE RELEVANT]Final payable total: ₹[AMOUNT, IF ALL CHARGES ARE CONFIRMED]Payment schedule: [DETAILS]Estimated delivery: [WINDOW AND CONDITIONS]Valid until: [DATE]Exclusions or unconfirmed details: [DETAILS, OR NONE]To accept: [STATE WHAT THE BUYER SHOULD CONFIRM IN WRITING]

If a charge is still unknown, do not present the amount as an all-inclusive final total. Mark it for confirmation and send a revised quotation when the amount is known.

WhatsApp cover message: “Hello [name], attached is quotation [number] for [item]. The quoted total is ₹[amount] under the stated delivery and installation terms, valid until [date]. Please check the specifications and reply with any changes before confirming.”

How do you show GST on a furniture quotation?

A furniture quotation with GST should make clear whether item prices include applicable tax or are shown before it. Where relevant, identify the tax amount and show how it contributes to the final payable total. Do not mix tax-inclusive and pre-tax prices without labelling them.

Sample calculation, not a tax-rate recommendation: If an example sofa is priced at ₹48,000 before tax and an illustrative 18% is applied, the example tax is ₹8,640 and the example total is ₹56,640, assuming no other charges. Verify the actual treatment, rate, and invoicing details for the sale before using a figure in a real quotation.

What goes into a sofa quotation format?

Identify the sofa model or agreed design, seat count, dimensions and units, frame, upholstery, colour, cushion specifications, and included features. Give the quantity, unit price, and line total. List an ottoman, fabric upgrade, or extra cushions as separate options so the buyer can distinguish the base price from additions.

Sample line item: “Three-seater sofa; model [name]; dimensions [L × W × H] cm; frame [specification]; upholstery [fabric and colour]; cushions [specification]; quantity 1; example unit price ₹48,000 before any applicable tax; example line total ₹48,000 before any applicable tax.” Replace all bracketed text with confirmed selections. State separately whether delivery, carrying upstairs, assembly, and installation are included, charged, or awaiting confirmation.

How do you prepare a custom furniture estimate?

A custom furniture estimate can be preliminary while measurements or materials remain undecided. Mark the open details prominently. Break down materials, hardware, fabrication or labour, finishing, delivery, and installation, or state explicitly when one line includes several of those components.

Sample calculation only: An example wardrobe estimate lists materials at ₹72,000, labour at ₹18,000, and delivery and installation at ₹4,000. The example subtotal is ₹94,000 before any applicable tax. It is not a price benchmark. The estimate should also specify whether hardware and finishing are included in those lines.

Once site measurements and selections are confirmed, issue a revised quotation showing the approved scope. If a change affects price or delivery, identify it in the new version rather than relying on a correction buried in the WhatsApp chat.

Which details change by showroom sale type?

Use this decision table to choose the next check before sending a quote to a buyer in India.

How do you send and follow up on a WhatsApp quotation?

Open the finished PDF on a phone before sending it. Check that the text is readable and the quote number, total, and validity date match your cover message. Ask the buyer to confirm the selected item, specifications, delivery details, and quotation number in writing. If the buyer requests a change, send a clearly dated revision.

A follow-up can be simple: “Hello [name], do you have any questions about quotation [number] for [item], particularly the finish or delivery terms?” If your team handles many enquiries, consider Intellibook AI furniture showroom software for organising enquiries and follow-ups. Check the product’s current capabilities and any applicable WhatsApp messaging terms before choosing a workflow; staff should still approve prices and specifications.

What should you check before sending a furniture quote?

• Identity: Buyer, showroom, quote number, date, and delivery location are correct.
• Scope: Quantities, dimensions, materials, finish, and optional extras match the buyer’s selections.
• Amounts: Line totals, additional charges, tax presentation, and payable total are consistent.
• Terms: Payment, delivery, installation, validity, exclusions, and acceptance method are visible.
• Versions: The WhatsApp message matches the attached quotation, and any revision is clearly marked.

Keep a copy of the version sent and the buyer’s response. The final check belongs with a staff member who can confirm the scope and price.

Frequently asked questions