Interior Design Quotation Format: Send a Clear BOQ on WhatsApp

In this fictional example, Kavya runs an interior studio in Bengaluru. She sends a client one total for a 2BHK project on WhatsApp. The client replies with questions about wardrobe shutters, hinges and installation. Kavya needs a quotation that shows what the price covers, not a longer chat message.

An interior design quotation format should identify the project, list the proposed work in a room-wise bill of quantities (BOQ), and show how each amount is calculated. Start with studio and client details, the site address, quotation date and reference. For each item, record its description, specification, measurement basis, quantity, unit, rate and amount. Add room subtotals, separately stated charges, the final total, assumptions, exclusions, validity and payment stages. Mark measurements or material choices that still need confirmation. For a modular kitchen, separate units, hardware, accessories and installation; for a 2BHK, group work by room and identify project-wide services. Export a legible, versioned PDF rather than sending spreadsheet screenshots. In your WhatsApp message, name the quotation version and ask the client to approve it, request changes or arrange a discussion. If measurements or specifications change, send a revised version and explain what changed.

What should an interior design quotation format include?

Use this identification block at the top of your template:

• Studio: Name, address and contact details.
• Client and site: Client name and project-site address.
• Document: Quotation reference, date, version and validity period.
• Scope: Room-wise items, specifications, quantities, rates and amounts.
• Summary: Subtotals, separately stated charges, total, payment stages, assumptions and exclusions.

The Riffit interior quotation guide also recommends identifying the studio, client and site. If you begin with a downloadable file, Refrens interior quotation templates are available in Excel and Word; adapt the fields to the work you actually propose.

Keep a design proposal, itemised quotation and fuller project agreement distinct. The quotation should make its priced scope clear without pretending to settle every question about later changes or responsibilities.

How do you create an interior BOQ clients can check?

Give every room the same columns: area | item | specification | measurement basis | quantity | unit | rate | amount | notes. Add a subtotal after each room. Omit work you are not quoting, and name significant exclusions below the table.

For this illustrative calculation, assume a bedroom has 12 wardrobe shutters priced at an example rate of ₹4,500 per shutter. The line amount is 12 × ₹4,500 = ₹54,000. This is not a market rate or a price for a complete wardrobe.

Before sending, check that every quantity has a unit, each rate uses that same unit, and every amount equals quantity multiplied by rate. Confirm that components do not appear in both a package and a separate line. Replace vague phrases such as “as discussed” with the material, finish, hardware or other detail the client needs to verify.

How should you prepare a modular kitchen quotation?

Split the kitchen into recognisable components: base, wall and tall units; shutters; hardware and accessories; and installation. Describe what each grouped unit includes. State whether the countertop, sink, tap, appliances, delivery and electrical changes are included, separately priced or excluded.

Here is a sample calculation only: cabinetry at ₹1,20,000, hardware at ₹18,000 and installation at ₹12,000 produce a subtotal of ₹1,50,000 before any other stated charges. These figures are not a kitchen price guide. In a real quote, expand the cabinetry package into measurable components before requesting approval.

Keep an attached decision list for pending finishes, accessory models and site measurements. If a selection changes the priced scope, issue a revised quotation rather than silently editing the PDF. When kitchen enquiries also need measurement appointments and follow-up, Intellibook AI software for modular interiors enquiries may help organise those conversations; the itemised BOQ still needs your review.

How do you build a room-wise 2BHK interior quotation?

Start with living and dining, kitchen, both bedrooms, bathrooms and any shared work you actually propose. Keep design fees and work by others distinct. The fictional sample below demonstrates a summary layout, not typical 2BHK pricing or an approval-ready BOQ.

The example lines total ₹2,68,000. If this fictional quote separately adds ₹12,000 for installation and ₹5,000 for transport, its illustrated total becomes ₹2,85,000; no other charges are assumed in this calculation. Expand the TV unit and kitchen package into specifications and measured components before using such a table as a client quotation. Name excluded civil work, painting, electrical work or loose furniture where relevant to the proposed scope.

How do you send a quotation on WhatsApp for approval?

Attach a readable PDF and keep the message focused on the decision. A filename such as ClientName_Project_Quotation_v1_Date.pdf helps distinguish revisions. Put the same version and reference inside the PDF, then open it on your own phone to check legibility.

Adapt this message to your document: “Hi, I’m sharing quotation KAV-BLR-026, v1, for your 2BHK interior work. The attached PDF lists room-wise items, assumptions and exclusions. Please reply with approval of v1, identify any lines you’d like revised, or suggest a time to discuss them. Pending choices are marked in the PDF.” The reference is an example, not a real client quotation.

After a changed measurement or material choice, send v2 with a brief change summary and say that it replaces v1. Keep detailed scope questions with the person responsible for preparing the quote. If you automate follow-ups, verify current messaging features, policies and any applicable charges through official provider information before setting them up.

What should you check before sharing the final BOQ?

• Identity: Client, site, reference, date, validity and version are correct.
• Scope: Every proposed item has a usable specification; inclusions, exclusions and pending choices are visible.
• Math: Units match rates, line amounts add up, and room subtotals reconcile with the final total.
• Delivery: The PDF is legible on a phone and the WhatsApp message names its current version.
• Action: The client knows how to approve, request a revision or arrange a discussion.

Frequently asked questions